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Policies and Procedures

Registration

We offer three sessions each school year: Fall, Winter, and Spring. Registration for Fall is in August, Winter is in December and Spring is in March. Only those who have set up an account on our Parent Portal, and whose account is in good standing, may register. All outstanding balances must be paid in order to enroll for new classes.

Registration is first come, first served (with exceptions for returning Piano and Guitar students) as well as students on wait lists from the previous session. See below for more detail on class acceptances.

Registration for a session generally begins in the first week of the month prior to the start of a session and lasts for two weeks.

Registration fee

There is an annual non-refundable registration fee of $25 per family, which covers your child for the entire school year or any portion thereof. This is an administrative fee for the Carroll Kids Enrichment Classes to cover the cost of our software program. It does not cover, nor can it be applied to, the program fee. This is a one-time yearly fee per family and covers all enrollments including enrichment classes, music program and aftercare.

Refund policy

Families will be able to drop a class up to two weeks after the first day of general registration for a $25 drop fee and receive a refund minus the drop fee. For the next two weeks, the drop fee will increase to $100. For the first week of classes, students may drop and will receive a 50% refund for the class. After the first week of classes is complete, no further refunds will be given. This will help to keep costs down for everyone as it is difficult to fill spots in classes once classes begin.

Payment policy

Registration will require full payment via Visa, MasterCard, or American Express. Exceptions include full-year classes (Piano and Guitar) for which a payment plan is available.

Outstanding balance policy

Accounts with balances in excess of $200 for greater than 90 days will be suspended. This means your child will not be able to participate in Enrichment Classes or Aftercare until your account is paid in full.

Financial aid

Financial aid is available, and all applications are confidential. Please submit your completed application with required documentation as soon as possible. To apply, please fill out this form and then notify Joan Bredthauer at JBredthauer2@schools.nyc.gov. Forms are also available in the vertical file in the lobby just outside the main office. Details concerning how the process works can be found on the form.

Class schedule

Classes generally begin in the second full week of school on a Monday and meet for a varying number of sessions depending on the day of the week due to school holidays. (Piano, Guitar, Girls on the Run follow a separate calendar.) Classes align with the NYC public school calendar; there are no enrichment classes on snow days, holidays, half-days, and student non-attendance days. Please see the Enrichment Calendar for specific class dates for each day of the week.

Most classes begin directly after school ends and most end at 4:00pm. There are exceptions. We have some classes that offer two or more sessions during a day including Kung Fu, Capoeira, Guitar, Piano, Tennis and more. For details on your child’s specific schedule, log into your account to see all the details including times and dates for each class. Once you log in, click on My Account at the top of the page on the right hand side. Then look for the tabs in the center of the screen. Click on My Activities for specific information on dates and times.

Class acceptances

Enrollment procedures

For leveled classes (including Piano, Guitar, Tennis, Tae Kwon Do, Capoeira, and Chess), we will make every effort to accommodate your preferred time, but maintain the right (and need) to place students according to ability.

Under-subscribed classes will be cancelled, and full refunds will be issued.

If we have over-subscribed classes, your child will remain on the waitlist and we will notify you if a spot becomes available. If not, your child will be allowed to pre-register for that same class in the following term.

“Bridge the Gap” coverage

For classes with delayed start times – including Kung Fu, Capoeira, Tennis, Piano and Vocal Lessons, The Great Kids’ Bakeoff and Guitar – we offer “Bridge the Gap” care. Students placed in classes that have a delayed start time (i.e. don’t begin right at dismissal) will be automatically accepted in our Carroll Kids “Bridge the Gap” program for no additional cost. “Bridge the Gap” includes arts, crafts & games in the cafeteria. This care is ONLY for the time before a lesson or class. If you need coverage AFTER the class, we offer the option of “LATE” Carroll Kids care for an additional fee.

Pickup procedures

Classes run for 90 minutes, from 2:30pm to 4:00pm, unless otherwise noted. We coordinate with your children’s classroom teachers so that those with afterschool enrichment classes are dismissed directly to the cafeteria. Pickup is in the big school yard at 4:00pm. (Those enrolled separately in late Carroll Kids Aftercare will be escorted to their groups by staff members.) Parents and authorized caregivers must be noted in your Parent Portal account, and they will be asked to sign out with the class instructor. Children must be picked up promptly.

Can’t make pick up time? We offer a “late partial” drop in for a fee of $40. This must be arranged at least 24 hours in advance by emailing Carolyn Rogalsky at carolynR@ps58pta.org with your child’s name and class.

Snack

A snack is provided by the Afterschool Program, but if your child has any food allergy, we ask that you please send him/her with a snack from home. While we aim to distribute healthy, organic snacks, we cannot guarantee that they are gluten- and/or nut-free.

Lost & found

Please label ALL of your child’s belongings; cubbies are not provided. Check the lost and found at your site for any missing belongings.

The PTA Carroll Kids Afterschool Program is not responsible for the loss, breakage, damage, or theft of personal property, including, but not limited to, electronics and musical instruments.

Notifications

How we will contact you

Personal communication to you regarding your child will be via email (preferred) or by telephone.

News, calendars, last minute class offerings/cancellations, and more will be posted in the respective areas of Carroll Kids. Check back often as information is updated regularly!

General news/communication is emailed to the Carroll Kids mail list. Make sure your email address is up-to-date in your Parent Portal account.

Class descriptions, class lists, calendars, and more are also posted on our bulletin board in the school’s main lobby.

How you should contact us

If your child’s pickup arrangements or contact information changes, please notify Carolyn Rogalsky via email at carolynR@ps58pta.org by 2pm on the corresponding day.

In an emergency on the day your child is enrolled in a class, please contact the site coordinator on duty as soon as possible.

For registration/policy questions or concerns, to report an absence, change a pickup name, or for general inquiries, please email carrollkids@ps58pta.org or call the Carroll Kids desk at 718-330-9322 x1001. We’re always happy to help!

Carroll Kids ends on day before the last day of school.

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Carroll Kids, the PS 58 PTA Afterschool, is a Not-For-Profit Organization and qualifies as childcare for tax purposes. EIN: 54-2159278